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THE UNION

Improving travel and grant application systems

BACKGROUND

A worldwide NGO based in Europe with a focus on solving public health issues affecting people in impoverished areas, The Union are experts in respiratory systems. They partner with governments and organisations to share scientific evidence, seeking solutions to lung health issues.

The Union World Conference brings together scientists, volunteers, and members of affected communities to share their experiences and knowledge in pursuit of solutions for populations affected. The Union offers travel scholarships to authors of accepted papers, volunteers from affected communities, and affected community members.

Improving travel and grant application systems

CHALLENGES

The travel scholarship application processes for any two conferences are rarely alike. It is usually a complex function with time-consuming, manual administration, exacerbated by standardisation and localisation challenges.

The Union wanted a system that would enable people to easily submit their applications for travel scholarships along with any required supporting information, with an intuitive back-end administration area where administrators could view and approve or decline applications.

A significantly more intuitive, robust, and responsive system that saved users time and reduced administration costs.

RESULTS

Following a thorough investigation, it was decided that creating a new interface was a more cost effective and time-efficient solution than updating their legacy system. Additional time was saved using the Laravel framework, which made deployment swift and the interface responsive.

We created an intuitive environment for applicants to build and submit applications in a secure and standardised manner, saving time and effort for users and administrators.

Using up-to-date, open-source technology allowed the new system to be accessible from any device anywhere; easily integrated into The Union's back-end; and future-proofed, as later changes would be simple and fast to implement. This led to us achieving all of The Union's specification requirements and exceeding their expectations.